FERNDOWN TOWN COUNCIL
King George V Pavilion, Peter Grant Way, Ferndown, Dorset, BH22 9EN
TEL: (01202) 892249 email: firstname.lastname@example.org
There will be a meeting of the ENVIRONMENT COMMITTEE of Ferndown Town Council which will be held on Monday 28 January 2013 at 7.30 pm in the Community Room, KGV Pavilion, King George V Playing Fields, Ferndown.
Ian Jones 22nd January 2013
Chairman – Cllr S M Lugg
Vice Chairman – Cllr Mrs Jean Read
Cllr Mrs S Bird
Cllr T Brown
Cllr Ms P M Cooper
Cllr Mrs C A Lugg
Cllr Mrs E Norman
Cllr M Parkes
Cllr P Timberlake
Members of the public may speak on any item(s) appearing on the public agenda, or on any other matter that falls within the Committee’s terms of reference.
A G E N D A
1 Apologies for absence
To receive and approve any apologies for absence
2 Declarations of interest
To note any declarations of interest made by members in respect of items on the agenda
To note the minutes of the meeting held on 19 November 2012 and approved by FTC on 10 December 2012
4 Traffic Working Party
a) To consider response to DfT consultations on
i. maximum speed limits (Attachment 1)
ii. speed limits exemptions (Attachment 2)
b) To receive a verbal report on progress to date from Cllr Timberlake
5 Allotments Working Party
a To adopt the Action Notes of the Allotment Working Party meeting on 17 January 2013 (Attachment 3)
b To approve the development plan for Longham Allotment Gardens and delegate its execution to FTC and FAA officers (Attachment 4)
c To recommend the Town Council supports a proposal for development of FTC Allotments at Stapehill Abbey (Attachment 5)
6 Family Fun Day and Pram Race Working Party
To receive a verbal report on progress to date from Cllr Brown
7 Burial Ground Working Party
To receive a verbal report on progress to date from Mr Shaun Flynn
8 Ford Lane
To receive a verbal report from the Committee Clerk on progress on site development
9 Budget for 2013/14
To review the proposed FTC Environment budget in the light of recent developments including the Consultant’s Report from SW Councils and additional expenses associated with Christmas Lighting (Attachment 6 to follow)
10 Date of next meeting
To note the date of the next meeting of the Environment Committee to be held on Monday 25 March 2013 at 7.30pm
All Town Councillors
District & County Councillors
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FERNDOWN TOWN COUNCIL
Minutes of the meeting of the Environment Committee held on Monday 28 January 2013 at 7.30pm at the King George V Pavilion, Peter Grant Way, Ferndown.
Chairman: Cllr S M Lugg
Vice Chairman: Cllr Mrs J Read
Committee Members: Cllr Mrs S Bird, Cllr T Brown, Cllr Ms P M Cooper,
Cllr Mrs C A Lugg, Cllr Mrs E J Norman,
Cllr M Parkes and Cllr P Timberlake
Officer: Mr I Jones (Town Clerk), Mr P Hendra (Committee Clerk)
In attendance: Cllrs T J Cordery and J Muggleton
EDDC/DCC Cllr J L Wilson and EDDC/DCC Cllr D B F Burt
Mr Shaun Flynn of Wayflynn Funeral Service
There were no apologies for absence. Cllr Mrs S Bird arrived at 7:35pm.
12/267 DECLARATIONS OF INTEREST
The Town Council had purchased Longham Allotment Gardens, since the last meeting. As a tenant, Cllr S M Lugg had a disclosable pecuniary interest and would be asking Cllr Mrs J Read to take the chair for agenda items 5a and 5b, both of which concerned Longham Allotment Gardens.
The minutes of the Committee meeting held on 19 November 2013 were noted, having been agreed and accepted at the meeting of the Town Council on 10 December 2012.
12/269 TRAFFIC WORKING PARTY
Cllr P Timberlake presented two papers concerning Department for Transport (DfT) consultation.
a Maximum speed limit for heavy goods vehicles on de-restricted single carriageway roads
The Working Party recommended policy option 1: to raise the national speed limit for HGVs over 7.5t from 40 to 50 mph on de-restricted single carriageway roads. The only roads within the Town Council’s area to be affected would be the A31 and a small section of Ham Lane. Following discussion, it was PROPOSED by Cllr Parkes and SECONDED by Cllr Ms P M Cooper that the Working Party’s recommendation be agreed (voting: 8 for, 1 against).
b Speed limit exemptions
Under DfT proposals, additional vehicle uses (mostly emergency services) would be included in speed limit exemption regulations and the relevant drivers would be required to undertake a high speed driving training course. The Working Party had recommended that the changes should be supported and this was agreed unanimously.
c Progress to Date
Previous meetings had concentrated on the Working Party’s terms of reference and mission, a town centre traffic survey and DfT consultations. The Working Party would be considering cycle paths at its next meeting.
12/270 ALLOTMENTS WORKING PARTY
Cllr S M Lugg left the meeting and Cllr Mrs J Read took the chair for sub-items a and b below.
a Action Notes of the Allotment Working Party meeting on 17 January 2013
It was PROPOSED by Cllr Mrs C A Lugg and SECONDED by Cllr Mrs E J Norman that the Action Notes of the Allotment Working Party be adopted, subject to decisions to be made in later items.
b Outline development plan for Longham Allotment Gardens
Some members were concerned that as no detailed costings were available, it might not be possible to carry out the plan within the agreed budget. The Committee Clerk believed that he would be able to produce a fully costed plan for the next meeting, but advised members to consider any delays to the first four items carefully, since this would mean that new tenants would not be in place before the start of the growing season. In conclusion it was PROPOSED by Cllr P Timberlake and SECONDED by Cllr Mrs S Bird that officers be authorised to carry out the first four items of the plan, ie
Action Target Date
1. Install entrance gate FTC Feb 2013
2. Prepare plots for first group of new tenants FTC Feb 2013
3. Improve track-ways FTC Feb 2013
4. Establish first group of new tenants FTC/FAA Mar 2013
(voting: 6 for, 1 against, 1 abstention).
Cllr S M Lugg returned to chair the meeting from this point. The Committee Clerk reported that a letter had been received from solicitors acting for the estate of the late G M Moore; this stated that an application to the Land Registry would be made in the near future concerning adverse possession of a portion of the land purchased by the Town Council at Longham Allotment Gardens.
c Proposal for FTC Allotments at Stapehill Abbey
Members were invited to consider the detailed proposals for an FTC Allotment site at Stapehill Abbey given in Attachment 5 to the agenda. The Town Council were being offered a ninety-nine year lease on a prime piece of land in a good location, but the offer was conditional on inclusion of the site in the East Dorset and Christchurch Core Strategy and planning permission being granted.
Following expressions of support from Town Councillors, EDDC/DCC Cllr D B F Burt informed the committee that there was a precedent for such a development. The refurbishment of Henbury Hall, near Sturminster Marshall had been funded by enabling development of adjacent housing. Planning permission had initially been denied by EDDC, but was granted on appeal. He also stated that if he were a member of the Town Council he would be looking for the site to be fully developed as part of the planning gain. EDDC/DCC Cllr J L Wilson supported all that Cllr Burt had said and that he would expect the allotments to be made ready for occupancy by the developers and not the Town Council. It was then PROPOSED by Cllr M Parkes and SECONDED by Cllr Mrs J Read that the Town Council reiterate its support for the Stapehill Abbey Development Project; all were in agreement. The planning implications of the project were to be considered at the meeting of the Town Council Environment Committee on Thursday 31 January 2013.
12/271 FERNDOWN FESTIVAL AND PRAM RACE WORKING PARTY
Cllr T Brown reported that the Working Party had settled on the name of “Ferndown Festival and Pram Race” for the events they were planning. The pram race would be held on 29 June 2013 and to date twenty teams had registered, including one from France. Cllr J Muggleton volunteered to act as a race Marshall. The Town Clerk was to make a bid for funding for the events to EDDC this month. Cllr S M Lugg reported that he had obtained verbal permission from DCC and the police for road closures, but that an extra £1000 would be needed to purchase three large metal road closed signs. County Cllr D Burt volunteered to try to obtain the loan of such signs for the occasion from DCC.
12/272 BURIAL GROUND WORKING PARTY
Mr Shaun Flynn reported that he had met with the Town Clerk and an approach had been made to the Diocese of Salisbury. The relevant committee was due to meet shortly and would be considering whether to offer a plot of land for sale to the Town Council for use as a burial ground. He expected the first meeting of the Working Party to be held in February.
12/273 FORD LANE
The Committee Clerk reported that since the last meeting, good progress had been made on the BMX track and additional finance had been obtained from EDDC to lay the all-weather path, which would link all the elements of the scheme. This left the re-siting of the children’s play park and the development of a small allotments area outstanding. Members of the Allotments Working Party planned to meet with the EDDC project co-ordinator to discuss this final phase of the project, before holding a consultation meeting for local residents and making a grant application for the play park and allotment area. Cllr Ms P Cooper drew attention to the need to address an area of flooding affecting the path near Lidls.
12/274 BUDGET FOR 2013/14
The Town Clerk referred members to the revised Environment Committee budget pre-circulated as Appendix 6b, which contained a small number of amendments for members’ consideration. These changes, which had been made in the light of receipt that morning of a Consultant’s Report from SW Councils and other recent developments, were agreed. The Town Clerk said that he was still not certain whether funding would be received next year from DCC for the Town Lengthman scheme; he also drew members’ attention to other areas of uncertainty in view of which they might wish to increase the contingency item. Members did not agree to include an increase in contingency in respect of the Lengthman scheme or Christmas lighting. Budget increases were agreed in respect of the following items:
Town Council Street Lighting 5 for, 4 against
Pram Race £1000 unanimous
Development of Allotments at Stapehill Abbey £2000 unanimous
It was then PROPOSED by the Chairman and SECONDED by Cllr M Parkes that the Committee go into private and confidential session as there was a specific staffing matter to be discussed. Mr Shaun Flynn, and EDDC/DCC Cllrs J L Wilson and Cllr D B F Burt, left the meeting at this point.
12/275 DATE OF NEXT MEETING